Ryan Haines/Android Authority
TL;DR
- Google has unveiled Workspace Intelligence, a semantic layer that connects Gmail, Docs, and Drive.
- Unlike typical chatbots, this version has “institutional memory,” meaning it understands your company’s specific history, project context, and unique professional voice.
- The system relies on permission-based access and administrator controls to address enterprise privacy concerns.
Our workdays are often spent not only getting work done, but also searching through multiple tabs to find a chart hidden in an email or answering a simple question. Recently, Google has made it easier in your personal life with Personal Intelligence, which lets Gemini search your Gmail and photos, allowing it to automatically know your travel plans, projects and preferences without you even having to tell it. Now, that same useful tool is coming to your 9 to 5 commute.
Today, Google introduced Workspace Intelligence. This new feature creates a knowledge graph tailored to your organization. By connecting information from your docs, Gmail threads, and even third-party apps like Salesforce and Jira, Gemini now has the awareness to find out what really matters on your to-do list.
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The first thing you’ll notice is a new command line in Google Chat. Now, you can talk to Gemini directly in chat in addition to sending messages to coworkers. It gives you daily briefings on urgent actions that you might have missed while traveling abroad. You can even ask it to “schedule a meeting with the team” and it’ll find the time and send the invitation without even opening your calendar.
The challenge of starting from scratch is also being addressed. In Google Sheets, you can now create complex spreadsheets using only natural language. Gemini takes care of the steps, pulling data from your email and the web and filling in the cells.
In Docs & Slides, you get instant one-shot creation. Simply point Gemini to a project folder, and it will create a pitch deck that follows your company’s brand templates and visual style.
Be sure to review your administrator settings, as the security is stronger than you might expect. Google is focusing on “client-side encryption” in which you own the keys and can prevent anyone, even Google, from accessing your sensitive data. Plus, your company data is not used to train public AI models, and no one will see your spreadsheet unless you allow it.
This update will be rolled out across the US, EU, and soon India and Germany. If your company already uses Workspaces, your workday will be much shorter, or at least much less tiring.
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